Britannia University is looking for Proctor/Assistant Proctor, Office of the Proctor
The Proctor shall be an officer of the University directly responsible to the Vice-chancellor. He would be assisted by Assistant Proctors who would be responsible to the Proctor.
Main Duties of the Proctor:
1. He/She shall be responsible for the discipline and conduct of students within the University campus.
2. He/She shall perform such other duties regarding discipline of students as may be required by the Vice-Chancellor from time to time.
3. The Proctor or one Assistant Proctor shall ordinarily remain in the University Building during University hours for maintaining order and discipline in the University. For this purpose, ordinarily one Assistant Proctor must be chosen from each of the Faculties of Business Studies, Arts. Science and Law after consultation with the relevant Deans so that the normal place of work of at least one Assistant Proctor happens to be in the campus building of the University.
4. The Proctor, if he finds necessary may recommend to the Vice-Chancellor the appointment of a Prefect or Prefects from amongst the senior students to help him for maintaining discipline and order in the University.
5. The Proctor shall take such steps as he thinks necessary for the purpose of ensuring disciplined behavior and good conduct on the part of every student at all hours within the University Campus outside the Halls.
6. The students of University will be provided by their respective Halls, with identity cards, which they must produce on demand by the Proctor or the Assistant Proctors.
7.1 The Vice-Chancellor may delegate such of his disciplinary powers as he may think fit to the Proctor. The Vice-Chancellor shall issue standing orders as regards Lire extent of the power which he delegates to the Proctor.
7.2 The Proctor shall have power to impose on a student a fine upto Tk. 100.00 (Hundred) at a time for a breach of discipline or misconduct in the University. If s/he is of opinion that a fine of Tk. 100.00 (Hundred) is not sufficient s/he shall have power to expel a student from the University for a period not exceeding four months to be counted from the date of order. If however, s/he is of opinion that the case requires expulsion for more than 4 months he shall refer the case to the Vice-Chancellor for such actions as he may deem fit. Any fine imposed by the Proctor on a student shall be reported to the Head of the Department to which the student belongs.
7.3 The Assistant Proctors shall have powers to impose on a student a fine not exceeding Tk. 50.00 (Taka fifty) at a time, for breach of discipline or misconduct and report their action to the Proctor and to the Provosts concerned who will report such cases to the Vice-Chancellor.
7.4 No clubs or societies shall be allowed to be formed. No parties or entertainments shall be held within the premises of the University nor shall a student play musical instrument or use a loud speaker in the University premises during University hours without the previous permission of the Proctor. A breach of this rule will be treated as breach of discipline.
7.5 The Proctor may take suitable action against any student who willfully damages, disfigures or destroys University properties, or gardens, or does not observe the rules for facilitating movement within the University and for keeping the University neat and clean and for proper parking of cycles and vehicles.
7.6 Each teacher and officer of the University shall have proctorial powers and s/he can when necessary take suitable action for maintaining discipline in the University. Every such action shall be reported to the Proctor.
7.7 In an emergency, the Proctor or any of the Assistant Proctors can seek help of any employee of the University in the discharge of his/her duties in the University or outside, at all hours and it shall be the duty of the employee or employees concerned to give him every reasonable assistance.
8.1 No student of the University individually or collectively shall declare a -'strike" of the University students nor shall a student prevent another student of the University from attending the University classes, Laboratories and Library.
8.2 A student found guilty of violation of the provisions of this Section will be liable to punishment up to expulsion from this University.
8.3 Students absenting themselves from their classes on the days of strike will be liable to forfeiture of their scholarships and stipends.
9.1 No meetings of the students of the University other than the meetings organized by the University or by different Departments of the University, shall be held in any part of the University without the previous permission of the Proctor.
9.2 No demonstration shall be organized within any part of the University.
9.3 A student found guilty of violation of the provisions of this section shall be liable to punishment up to expulsion from the University.
Job Responsibilities
- Britannia University (BU) follows a liberal arts approach to education which nurtures fresh ideas and gives new impetus to the field of tertiary education. It ensures a high quality of education and aims to meet the demands of contemporary times. Being accredited by the University Grants Commission (UGC) and approved by the Ministry of Education, Government of Bangladesh BU has established itself as one of the leading private universities in Bangladesh. The university is playing an integral role in the development of skilled graduates for a knowledge-based economy. We are searching for a competent candidate to add value to the roles of Proctor/Deputy Proctor/Assistant Proctor.
Key Responsibilities
- Able to apply university policies and procedures
- Able to maintain confidentiality in every aspect of all issues related to cases/inquiries and any other responsibilities related to the Proctor’s office
- To respond to inquiries addressed to the Proctor’s Office
- To administer the outcome of the inquiry process
- To help identify and support process and procedural improvements and to prepare correspondence and reports/final reports/assessments (quarterly/periodic/annual)
- To be able to assess the facts and evidence of the complainants’ allegations which may include cheating, plagiarism, copying, or other forms of academic misconduct and intimidation, threat, forgery, criminal misrepresentation, and/or any other non-academic disciplinary misconduct in different platforms (cyber and physical)
- To support the Proctor office with any other tasks as required.
Educational Requirements
- Candidates with Bachelor with Honors and Masters in any discipline preferably in Public Administration, Business Administration, Physics, Library Science, Economics, Computer Science and Engineering (CSE), Social Science, Criminology, Law, Electrical and Electronic Engineering (EEE), Anthropology, English with an excellent academic background from a reputed university will be preferred.
Additional Requirements
- Ability to understand and apply policies and procedures with sound judgment, proportionality, fairness and discretion.
- Similar work experience in the related field will be given preference.
- Excellent communication skills in English and Bengali, both oral and written.
- Solid knowledge of office procedures, strong organizational skills with problem solving attitude. methodical approach to work and high level of attention to detail.
- Proven experience of working in a team and ability to work with people at all levels both inside and outside of the University.
- Proficiency in MS Office applications and good at using of Internet.
- Flexible approach to work and positive response to changing requirements.
Britannia University is looking for Advisor (Students' Welfare), Office of the Advisor of Students' Welfare
Job Responsibilities
Co-curricular and extra-curricular activities as well as welfare activities of students are operated by the Office of the Advisor of Students’ Welfare (ASW) in BU. The Advisor with active assistance of the Assistant Advisors in this office shall play the central role in the development and growth of students in co-curricular and extra-curricular activities. These student activities are promoted through the BU student clubs.
BU clubs arrange and participate in indoor and outdoor games, debates, seminars, workshops, cultural events, educational tours and various inter-state and intra-university tournaments, blood donation programs, soft skill development program, etc., under the supervision of ASW office. The ASW office incorporates and integrates a variety of student activities for a better corporate life. This office strives to nurture students with a variety of activities of psychological, physical and cultural development to expand their overall personality and prepare them to compete with the rest of the world.
The ASW office is maintaining the serious responsibility to ensure the medical assistance for the students through the medical center existed in the BU premises. The medical center provides first aid services to the students, faculty members and employees of BU. Essential apparatus and accessories are available at the medical center during office hours.
The ASW office assists students in formulating and developing realistic career plan through the Career Counseling Center where a full time Career Counseling Officer (CCO) is present. The CCO provides an integrated range of high-quality career-oriented services that meet the needs of our graduating students and prepare them for professional success and explore possibilities of reaching the pinnacle of self-empowerment.
The ASW office centrally organizes orientation program for freshers to familiarize with the academic life of the university and the farewell program for pass-out students. This office arranges various programs on national and international days and organizes seminars, job fair, workshops etc. in BU campus. There is a welfare fund for distressed students in BU which is also operated by this office.
Activities:
The overall activities of the Office of the Advisor of Students’ Welfare (ASW) are divided in two major areas of operations.
1. External Activities
- National & international Competitions
- Community Service
- Event Participation
- Collaboration and Liaison with External Organizations
2. Internal Activities
- Student Orientation and Farewell Program
- Career Counseling for Students
- Festival Celebration
- Blood Donation Program
- Students’ Extra-curricular Activities and Competitions
- Financial Aid for Distressed Students
- Event Organization (Job Fair, Seminar etc.)
- Alumni Association Formation
Educational Requirements
- Candidates with Bachelor with Honors and Masters in any discipline preferably in Public Relations, Journalism, Marketing, Public Administration, Business Administration, Physics, Library Science, Economics, Computer Science and Engineering (CSE), ICT, Social Science, Criminology, Law, Electrical and Electronic Engineering (EEE), Anthropology, English with an excellent academic background from a reputed university will be preferred.
Additional Requirements
- Ability to understand and apply policies and procedures with sound judgment, proportionality, fairness and discretion.
- Similar work experience in the related field will be given preference.
- Excellent communication skills in English and Bengali, both oral and written.
- Solid knowledge of office procedures, strong organizational skills with problem solving attitude. methodical approach to work and high level of attention to detail.
- Proven experience of working in a team and ability to work with people at all levels both inside and outside of the University.
- Proficiency in MS Office applications and good at using of Internet.
- Flexible approach to work and positive response to changing requirements.
Britannia University is looking for Director/Deputy Director/Senior Assistant Director/Assistant Director, Office of the Public Relations
Job Responsibilities
ADMINISTRATION:
- Performing facilities management
- Shipping, receiving and fulfillment
- Keeping Inventory control
- Providing support services to departments
- Providing Employment Services of the Department
- Maintaining liaison to association attorney for legal aspects of association administration
- Budget development and management
- Arrangement of travel for Staff and member for outside work
- Keeping records confidential of the University
- Maintaining and supervising purchase process strict
HUMAN RESOURCES:
- Development of corporate policies and procedures and oversee implementation of same
- Salary administration, Payroll and benefit programs
- Keeping Personnel records/documentation
- Position posting, screening and interviewing candidates
- Maintaining New hire orientation program; exit interview program
- Perform any other duties and responsibilities assigned by the University Management from time to time
Educational Requirements
- Candidates with Bachelor with Honors and Masters in any discipline preferably in Public Relations, Journalism, Marketing, Public Administration, Business Administration, ICT, Computer Science and Engineering (CSE), Social Science, English with an excellent academic background from a reputed university will be preferred.
Additional Requirements
- Ability to understand and apply policies and procedures with sound judgment, proportionality, fairness and discretion.
- Similar work experience in the related field will be given preference.
- Excellent communication skills in English and Bengali, both oral and written.
- Solid knowledge of office procedures, strong organizational skills with problem solving attitude. methodical approach to work and high level of attention to detail.
- Proven experience of working in a team and ability to work with people at all levels both inside and outside of the University.
- Proficiency in MS Office applications and good at using of Internet.
- Flexible approach to work and positive response to changing requirements.
Britannia University is looking for System Analyst/Deputy System Analyst/Senior Assistant System Analyst/Assistant System Analyst/Junior System Analyst, Office of the System Analyst
Job Responsibilities
- Contribute in the enhancement, monitoring, planning, testing and ongoing implementation of the company's Enterprise Resource Planning (ERP) system
- Co-ordinate with ERP vendor regarding all development and change management.
- Assist to evaluate and recommend changes to current and future ERP system requirements to meet organizational needs
- Monitor data entry from each department.
- Trouble shoots any ERP data entry or report generation problem
- Assist during the engagement activities of teams on new transactions, guiding them to prepare focused request lists and agenda, facilitating on-site reviews, and providing leadership over deliverables
- Work closely with the ERP development / implementation team and complete the ERP installation as advised by supervisor
- Assist during the testing phase of new developments and implement in the live system.
- Ensure the smooth running of all modules
- Maintain attendance management ERP software and insure proper well documentation through the software.
- Daily database backup.
- Providing ERP support to all Faculty and official.
- Conduct and coordinate the training activities and provide support throughout the office, trouble shooting.
- Candidates must have solid experience in ERP software related issues. In-depth knowledge of ERP development tools, coding languages, and business processes.
- Collaborate with business stakeholders to grasp their requirements, goals, and obstacles.
- Possess in-depth expertise in ERP systems and modules.
- Elicit, document, and analyze business requirements, processes, and workflows.
- Propose innovative and practical solutions to address business challenges.
- Present findings, recommendations, and project updates to various audiences.
- Familiarity with project management methodologies and software development lifecycle.
- Proficiency in requirement gathering techniques, process modeling, and documentation.
- Excellent capability to translate complex client requirements to technical implementation.
- Should have good knowledge in designing complex web-based applications.
- Candidates will have to participate in the whole development cycle, from problem definition to analysis, design and finally implementation and testing.
- To perform any other duties and Responsibilities as recognized university.
- Deploy, maintain, and troubleshoot core business applications, including application servers, associated hardware, endpoints, and databases
- Meet and coordinate with internal and external stakeholders to establish project scope, system goals, and requirements
- Develop, analyze, prioritize, and organize requirement specifications, data mapping, diagrams, and flowcharts for developers and testers to follow
- Translate highly technical specifications into clear non-technical requirements
- Manage the set-up and configuration of systems
- Define and coordinate the execution of testing procedures, and develop test cases to serve the overall quality assurance process
- Provide documentation of all processes and training as needed
- Develop and implement maintenance procedures, monitor systems health, gather system statistics, and troubleshoot reported errors and alarms
- Perform design, implementation, and upgrades of information systems to meet the business and user needs
- Implement best practices for scalability, supportability, ease of maintenance, and system performance
Functional Responsibilities
- Perform the duty of registration process
- Collaborates with Registrar, Controller of Examinations and other key resources in the Academic Registry Office and Controller of Examinations’ office regarding best practices
- Prepares, verifies and submits data to the software to keep master files current and in order
- Supervise maintenance of student records
- Prepare necessary reports
- Ensure students facilitation wherever required
- To assist Registrar and Exam. Controller in furnishing all daily applications, regarding
- Semester Freeze, Re-admission cases, Grade Review Cases
- student service related, Registration or Add/Drop of defaulters and students with low CGPA
- Semester wise summary of new intake and drop-out of students, Semester wise summary of Drop-out with reasons, Semester wise registration report
- List of students who have not completed their programs as per the degree requirements (exceeding time limit)
- Student Query regarding grades, Retake, Recourse and Improvement
Experience:
- At least 07 (seven) years’ service experience in position in University/academic institution.
- Candidates must have knowledge & skills in software based computerized exam. system.
- Age limit: 25 to 40 years.
Requirements
- The minimum qualifications for the position will be Bachelor/Masters in CSE/ICT. Candidates having Bachelor with Honors and Masters in CSE/ICT will be preferred. Post-Graduate Diploma in CSE/ICT will be an added advantage.
- Technicians with sound knowledge and sufficient practical experience and expertise in System Analysis/Management or Computer Hardware & Software Management will be considered for the junior position.
- Ability to understand and apply policies and procedures with sound judgment, proportionality, fairness and discretion.
- Excellent communication skills in English and Bengali, both oral and written.
- Solid knowledge of office procedures, strong organizational skills with problem solving attitude. methodical approach to work and high level of attention to detail.
- Proven experience of working in a team and ability to work with people at all levels both inside and outside of the University.
- Proficiency in ERP, Remote office, Online, Customized Software Management, MS Office applications and good at using of Internet.
- Flexible approach to work and positive response to changing requirements.
Britannia University is looking for Librarian/Deputy Librarian/Senior Assistant Librarian/Assistant Librarian, Office of the Library
Job Responsibilities
- Managing the library and reference service, including policy, guidelines and procedures development, service designing and implementation
- Managing library budgets and resources.
- Maintenance and customization of Integrated Library System (ILS), Koha.
- Britannia University library website maintenance and updating.
- Promoting IT facilities in the library.
- Clarifying the use of library amenities and providing information about library policies to the users.
- Processing of Journals and reference collection.
- Processing of Monographs.
- Works related to procurement and subscription of books and journals respectively.
- Rendering reference, digital and other official services to the faculty members and students based on their concerned subjects.
- Downloading the pdf files from the on-line for e-service to the faculty members and students as and when needed.
- Cooperate patrons on how to properly search for information using the library databases.
- Scanning the books’ title pages and uploaded in library databases (Koha)
- Data entry and editing in Koha (automated Library System).
- Doing accession, classification and preparing book cards.
- Preparing tica in connection with classification number.
- Preparing catalog and maintain the library materials including books, journals films, periodicals and other publication and resources.
- Arrange the books and periodicals on regular basis arranged on the shelves according to the catalogue.
- Supervising the activities of Reading Room & User services and circulation.
- Overseeing the check - out process for books and other resource materials.
- Supervising the library staff members, manage and plan their activities.
- Ensuring procurement and subscription of text and reference books, journals, monographs, films, periodicals and other publications.
- Ensuring that library services are up to date and they precise groups of its users including the faculty members, researchers, readers and students.
- Ensuring efficient and maximum use of the library resources in accordance with the existing policies, systems and procedures and develop new policies, systems and procedures as needed in consolation with the Hon’ble Vice Chancellor.
- Developing library and information resource center to support teaching, independent research and learning in the university.
- Performing regular audits of the information and inventory on file.
- Organizing and host book sales, author signings and other reading events.
- Planning, maintaining and updating BU Library Website and web enabled services.
- Issuing Library materials to the users and collect the returned materials as per procedure.
- Handle loans of library resources between libraries.
- Sensitizing the users about new arrivals, access to online and offline resources and develop and maintain proper procedure to use all such library resources.
- Responding to requests and answering questions from the students, staff and faculties regarding the use of library facilities.
- Coordinating with the university library committee on the selection and procurement of library collections and resources.
- Establishing linkages with the national and international libraries for sharing/exchanging of library collections and resources.
Educational Requirements
- The minimum qualifications for the position will be Bachelor/Masters in Library Science/Management. Candidates having Bachelor with Honors and Masters in Library Science/Management will be preferred. Post-Graduate Diploma in Library Science/Management will be an added advantage.
Additional Requirements
- Ability to understand and apply policies and procedures with sound judgment, proportionality, fairness and discretion.
- Minimum 10 years of experience in the Library Management.
- Excellent communication skills in English and Bengali, both oral and written.
- Solid knowledge of office procedures, strong organizational skills with problem solving attitude. methodical approach to work and high level of attention to detail.
- Proven experience of working in a team and ability to work with people at all levels both inside and outside of the University.
- Proficiency in MS Office applications and good at using of Internet.
- Flexible approach to work and positive response to changing requirements.
Britannia University is looking for Senior Officer/Officer, Office of the Controller of Examinations
Job Responsibilities
- Manage all aspects of examinations and assessments, the processing of grades and publication of results based on Britannia University policy, regulations and procedures.
- To provide accurate and timely information on examination and assessment regulations, policies and procedures.
- Generate the tabulation sheet & prepare and present the summary report for the Academic Council.
- Process academic probation, students absentee report, makeup exams, semester drop and course drop activities.
- Manage various academic systems such as credit transfer or waiver, academic standing & honors requirements.
- Deal with transfer equivalencies and department changes and any other procedures as required.
- Maintain the security of examinations and assessments and process disciplinary cases.
- Make all the necessary arrangements to distribute the original certificates and mark sheets to graduates.
- Reconcile enrolment and registration data with the accounts department.
- Prepare reports and statistical data for internal and external audiences.
- To comply strictly with the institutional policies and procedures conducting examinations; maintaining liaison with authorities to keep records of all official documents, minutes, agenda etc.
- To ensure and maintain strict secrecy of all information regarding the examinations; to issue transcripts to Under Graduate & Post Graduate students; keep record of Student's result and ensure departmental privacy.
- To prepare and announce in advance the calendar of examinations, printing of question papers, monitoring invigilation; timely publication and displaying final results of examinations and other tests.
- To conduct examinations and tests of the university and to declare results.
- To discharge functions under the supervision, direction and guidance of the Academic Council.
- To arrange examination materials, provide instruction to the supervisory staff and holding their meetings as and when required.
- To postpone or cancel of examination, in part or in whole, in the event of malpractices after prior approval of The Vice Chancellor.
- To review from time to time, the results of university examinations and forward reports thereon to the Academic Council.
- To take disciplinary action whenever necessary against the candidates, paper setters, examiners, moderators, or any other persons connected with examinations and any other malpractices in relation to the examinations.
- To bring to the notice of the Vice Chancellor all cases of infringe of rules of examinations with full report for disposal.
- To maintain confidentiality and integrity of students' academic records and manage records of alumni and drop outs.
- To practice such other powers and perform other duties as assigned by the Vice Chancellor.
- AND such other duties as are within the scope of the spirit of the job purpose, the title of the post and its grading.
- To perform any other duties and Responsibilities as recognized university.
Requirements:
- Excellent academic credentials; should have an Bachelor/Master’s degree from a reputed university; Master’s degree is desirable.
- Substantial work experience of university-level academic administration.
- Detailed knowledge of university assessment and grading systems.
- Experience of using initiative and creativity to resolve problems, identifying suitable solution and opportunities for improvement.
- Methodical approach to work and high level of attention to detail.
- Strong interpersonal skills and ability to work with a diverse group of colleagues and external stakeholders is essential.
- Experience of being supportive and encouraging of others, with a flexible approach to delivering team results.
- Ability to produce high quality written and data reports for internal management purposes and for senior management/trustees.
- Good IT skills and computer literacy, including the use of databases.
- Candidates should be conversant with the Private University Act.
Educational Qualification:
- Bachelors/ Master’s degree in any discipline from recognized university.
Experience:
- At least 07 (seven) years’ service experience in position in University/academic institution.
- Candidates must have knowledge & skills in software based computerized exam. system.
- Age limit: 25 to 40 years.
Additional Requirements:
- Must have outstanding oral and writing skills in both English and Bangla.
- Management skills to work and interact with high officials.
- Good interpersonal communication skills, IT knowledge and capable of working in a computer networking environment.
- Coherent with student information systems, proper report writing, plans and budgets, student records etc.
- Ability to independent judgment, critical thinking, problem solutions and maintain confidentiality.
- Self-motivated, well behaved and humble.
Britannia University is looking for Senior Officer/Officer, Office of the Accounts & Finance
Job Responsibilities
- As per guideline of Private University Act-2010 and rules of the Britannia University, manage and perform the daily operations of the Accounts department
- Preparing Financial Statements in accordance with Standard
- Preparing and receiving all vouchers and taking approval on these from competent authority
- Assuring all transactions are properly recorded manually and electronically
- Arranging necessary payment through cash or cheque or any other approved mode
- Collection of fees from the students on that and deposit into the bank
- Maintaining General Ledger (GL) to ensure the all financial reporting deadlines are met
- Maintaining Payments and Receipts Registers as well as ensure records properly
- Maintaining the cheque book register or any register as necessary
- Preparing monthly/ quarterly/ half yearly/ annual reports as required by the authority
- Preparing bank reconciliation statements and following up with the banker and related parties as and when necessary
- Any work in respect of clearing and forwarding and other commercial works
- Responsible for preparation of payroll sheet, pay slip, bank advice sheet, etc.
- Preparation of VAT/Tax returns, supporting documents and submission of VAT/Tax return on time as per rules
- Assisting to the superior for preparing budgets, financial statement or any work as necessary
- Controlling, monitoring and guiding the subordinates for any process of work
- Preserving and maintaining all the vouchers, documents, register, cheque book, etc. in good manner with security
- Providing supporting documents and assistance to the auditors
- Distributing Admit Cards to the students
- Providing day to day service to the students
- Undertaking internal audit of accounts.
- Performing any other duties and responsibilities as assigned by the higher authority from time to time
Educational Qualification:
- Business Graduate or Masters in Accounting/Finance or MBA in Accounting/Finance.
Experience:
- At least 5 to 10 year (s) in the Accounts and Financial Management.
- The applicants should have experience in the following area (s):
- Knowledge of ERP Software System in Accounts and Financial Management is Mandatory.
Additional Requirements:
- Age 35 to 50 years
- Candidate with full or partly completed CA/CMA/ACCA will be given preference.
- Candidate should be able to work under pressure and should be able to handle accounts and financial Management related issues of the university.
Apply Procedure:
If you find yourself compatible to apply for the position, kindly send your full CV, cover letter, copies of all academic records and 2 (two) copies of recent passport size photographs to the Deputy Registrar (In-Charge) in hard copies within sealed envelopes
Address: Britannia University, Paduar Bazar Bishwa Road, Cumilla.
Please write the name of the position applied for on top of the envelope.
